Mobile Receipt Capture
Snap a photo, and the OCR engine extracts merchant, amount, date, and category automatically. Receipt attached to the expense claim with zero manual entry.
HR & Payroll
Nexus Expenses
Mobile receipt capture, policy enforcement, and ACH reimbursement — all in one workflow. Nexus Expenses eliminates the spreadsheet expense report and gives finance full visibility over T&E spend in real time.
Expense reports processed in 24 hours
Key Capabilities
What Nexus Expenses does
IRS Mileage Tracking
GPS-based mileage logging on mobile. IRS standard rate applied automatically and updated annually. Business vs. personal mileage tracked separately.
Per Diem Management
GSA per diem rates by city and country applied automatically. Actuals vs. per diem comparison. Excess amounts flagged for approval.
Policy Enforcement
Spend policies enforced at submission — amount limits, category rules, pre-approval requirements. Out-of-policy items flagged with reason. Policy violations tracked for HR.
Corporate Card Feed Integration
Credit card transactions imported automatically. Matched to receipts and approved in bulk. Unmatched transactions flagged for employee action.
ACH Reimbursement
Approved expenses reimbursed via ACH on your configured schedule. Employee bank details managed in HCM. Same-day ACH for urgent reimbursements.
How It Works
- 1
Capture
Employees capture receipts on mobile as they spend. Card transactions imported automatically. Minimal manual entry.
- 2
Submit & Approve
Expense reports submitted with receipts attached. Manager reviews and approves. Policy violations flagged automatically.
- 3
Reimburse & Post
ACH reimbursements run on schedule. GL entries posted automatically by expense category and cost center.
Compliance & Standards
IRS (accountable plan rules, mileage rates)GAAP (T&E expense recognition)GSA (federal per diem rates)
Available for:All
Key Outcomes
Expense reports
processed in 24 hours
95%
reduction in out-of-policy spend
Zero manual
GL coding of expenses